Agile BK - How Does This Work?

We use the Agile approach with your books to break things down to a weekly cycle, so each week is like a mini month-end close.  As long as you’ve provided all the documents we need and addressed everything in your Open Items list, your books are up-to-date each week.

What is the Agile Approach?

Agile is an approach for breaking work down into small, iterative batches with frequent deliverables.  While traditional approaches to the finance cycle include annual, quarterly, and monthly cycles; we find that these cycles are still too large.  Too much work gets bunched up (who needs the extra stress?) and you have to wait so long to get relevant reporting that helps you make important decisions.  

So we break things down to a weekly cycle.  It keeps everything bite-sized.  Combined with our utilization of technology and software to speed things up, our hope is that we’ll only ever need an average of about 15 minutes of your time each week.

What we do for you each week:

1. Classify all invoices and receipts that you upload
2. Match all bank payments/deposits to the relevant transactions 
3. Integrate and sync all sales from e-Commerce and POS systems
4. Run a full suite of reconciliations to ensure accuracy and completeness
5. Run variance analytics to catch and review any potential errors

What we need from you each week (it’s easy, really!):

1. Upload receipts and invoices (or forward emailed invoices) in Dext.
2. Check your Open Items on the homepage of your portal for a live list of missing documents or questions from your analyst.

That’s it!  Once your Open Items list is cleared you can run your reporting with confidence in the accuracy of your books, process payments to Vendors through Plooto, and focus on what you love doing.

What about when you have payroll or a tax remittance due?

We know that payroll and tax remittances don’t always fit into the weekly cycle.  But that’s ok, when certain weeks contain deadlines for payroll, tax remittances, or any other external deadline, we just add it to the tasks for the week and it gets done on time!

What about when you have questions?

Fire away! We are here to help and you always have a dedicated analyst (and a whole team behind them) ready to help.  The easiest way to get in touch is by emailing us at books@agilebk.com.  We use a ticketing-style system to ensure that your request gets routed to your analyst.  You can expect a response within a maximum of 1 - 2 business days (we’re usually pretty quick at responding though).