We use the Agile approach with your books to break things down into a weekly cycle, making each week a mini month-end close. As long as you provide all the documents we need and address your Open Items list, your books stay up-to-date each week.
What is the Agile Approach?
Agile breaks work into small, iterative batches with frequent deliverables. Traditional finance cycles are annual, quarterly, or monthly, but we find these are still too large. Too much work gets bunched up and you wait too long for relevant reporting to help you make important decisions.
So we use a weekly cycle to keep everything bite-sized. With our technology and software, we aim to need only about 15 minutes of your time each week.
What we do for you each week:
- Classify all invoices and receipts that you upload
- Match all bank payments/deposits to the relevant transactions
- Integrate and sync all sales from e-Commerce and POS systems
- Run a full suite of reconciliations to ensure accuracy and completeness
- Run variance analytics to catch and review any potential errors
What we need from you each week (it’s easy, really!):
- Upload receipts and invoices (or forward emailed invoices) in Dext.
- Check your Open Items on the homepage of your portal for a live list of missing documents or questions from your analyst.
That’s it! Once your Open Items list is cleared, you can run your reporting with confidence, process payments to vendors through Plooto, and focus on what you love doing.
What about when you have payroll or a tax remittance due?
We know payroll and tax remittances don’t always fit the weekly cycle. When a week has a payroll, tax, or other external deadline, we simply add it to that week’s tasks and get it done on time.
What about when you have questions?
Fire away! We are here to help, and you always have a dedicated analyst and a team ready to assist. The easiest way to reach us is by emailing books@agilebk.com. We use a ticketing system to route your request to your analyst. You can expect a response within 1–2 business days, though we usually reply quickly.